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The AI Job Post Template

Most people use AI like a to-do list, one task at a time, and they're still the one managing everything. This template asks you about one job and writes it up so an AI employee can do the job for you.

A free guide by Zach Crawford

Right now, most people use AI like a to-do list. Write this. Fix that. One task at a time, and you're still the one managing everything.

The question I ask now is, who would I hire?

I don't need a task done. I need someone to own the job. So I don't write a prompt. I write the job, the way I'd write a job post for a new hire.

Here's my real one. I needed someone to find what's working on Instagram every week, so I'd stop guessing what to post. Now every Sunday, I get a report with the best content ideas, and all I have to do is pick the topics I like.

What goes in a job post

Every job post I write has the same parts:

  1. The role. One line. Who is this person?
  2. What they watch. Where the work comes from: a folder, an inbox, a list of accounts.
  3. What they need to know about my business. The facts they can't do the job without.
  4. What they do each time. The steps, in order.
  5. What they hand me when they're done. The same short report, every time.
  6. When to stop and ask me. The calls that stay mine.

Step 1. Open Claude Code in a folder

Make a new folder on your computer for this job. Put in anything the job uses, like past examples, notes or files it should watch.

Open the Claude desktop app, switch from Chat to Code at the top, and pick that folder.

Pick the job that eats most of your week.

Step 2. Paste the template

I want to hire you for one job in my business. Help me write the job post.

Interview me first. Ask ONE question at a time and wait for my answer. Find out:
1. What the job is, and why it matters to my business.
2. What you'd watch to do it: which files, folders or sources. Look in this folder and tell me what's here.
3. What you need to know about my business to do it well: what I sell, who it's for, my rules.
4. The steps, in order, the way I'd want them done. Ask for an example of the job done well, if I have one.
5. What you hand me when you're done. Help me make it short and the same every time.
6. When you must stop and ask me instead of deciding. Suggest a few, like anything that spends money, goes out to a customer, or that you're not sure about.
7. How often it runs.

Then write the job post into a file called JOB-POST.md in this folder, with these headings:
- The role (one line)
- What you watch
- What you need to know about my business
- What you do each time
- What you hand me
- When to stop and ask me
- How often

Rules for you:
- Use only what I told you. Never make up my facts, steps or numbers. If something is missing, ask.
- Plain words. Short. A job post I can read in 2 minutes.
- Show me the job post and ask me what to change before you call it done.

When Claude asks to create the file, click Allow.

Step 3. Hand it the job

Now the job post is your AI employee's instructions. Every time the job comes up, open this folder in Claude Code and say:

Read JOB-POST.md and do the job. Follow it exactly, hand me what it says, and stop and ask me where it says to.

Read what it hands you, make the call, and move on. That's the shift. You stop doing the task. You read the report and make the call.

Step 4. Make it run on its own

When the job runs well a few times, put it on a schedule. In the Claude desktop app, make a scheduled task in this folder that runs:

Read JOB-POST.md and do the job. Hand me the report, and stop and ask me where it says to.

Pick the day and time from the "How often" line. The task only runs while the Claude desktop app is open and your computer is awake.

When it gets something wrong, tell it what, and say "add that to JOB-POST.md." Like a new hire, it gets better every week.

The limitations you should know

Want the next guide? Follow @iamzachcrawford